How an IT Support Company can help your Business Implement Microsoft 365
Implementing Microsoft 365 across an organisation requires planning and execution to ensure successful adoption.Microsoft 365 is a fantastic tool to improve efficiency in your business. However, it takes more than just buying the software; you need an IT support team to implement it to unlock the full potential of Microsoft 365. If you’ve recently purchased this software or are considering migrating to it, this post will show you how an IT support company will help you implement Microsoft 365 and get the most out of the software.
What does Microsoft 365 include?
To understand how an IT company implements Microsoft software, it’s important to know what it includes. What you get will depend on the business subscription you go with. However, in general, Microsoft 365 for business includes:
- The Office apps, including Word, Excel, and PowerPoint.
- Outlook emails.
- Exchange calendars.
- Group chat.
- Online meetings and calls using Microsoft Teams.
- OneDrive storage for files and emails.
- Regular updates.
How an IT company will help your business implement Microsoft 365
If you’re confused about how to migrate your company to Microsoft 365, here is how an IT firm can help.
Choose the right Microsoft 365 subscription
There are several subscription models available for Microsoft 365. There are no upfront fees, and each model is scalable, so it will grow with your business. There are four licensing types, depending on the size of your business:
- Business Basic
- Business Standard
- Microsoft 365 Business Premium (for businesses up to 300 users)
- Microsoft 365 Enterprise (for larger organisations)
If you’re unsure which plan is best for your business, an IT support company will be able to assist you. It’s important to choose the right plan for your business needs and budget, so this is the first step in the implementation process.
Install all Microsoft tools
Your company likely already uses some of the Microsoft tools like Word, PowerPoint, and Excel. When you implement Microsoft 365, you’ll get up-to-date versions of these tools for everyone on the team. Your IT support company will ensure everyone is using the latest version of the tools and has the right license. This makes it much easier to share work and ensures everyone gets updates at the same time.
Migrate email to Microsoft 365
Most businesses have multiple email accounts, and it’s important to migrate all contacts and emails during the switch. You’ll get new outlook business emails as part of the software, and your IT company will ensure a seamless transition.
Migrate files and folders
Next up are your files and folders. Everything needs to be organised, catalogued, and migrated to your new cloud server. Although it’s possible to handle this yourself, it can be stressful worrying about losing important files. It is also worth giving consideration to setting up security groups who can control who has access to general company information and more sensitive documents. An IT company will ensure that all important files are organised and migrated without issue. If your files and folders aren’t in an efficient filing system, we’ll also be able to assist in setting up a better system to help boost your productivity.
Migrate to Microsoft Teams
Using Microsoft Teams as a communication tool can help to transform how your business operates and interacts. Teams is not just for chatting and video calling, it is a collaboration tool allowing users to share documents, connect telephone systems, and application integration, allowing users to do a whole lot more than Office 365 allowed. There’s no need to input all your contacts manually; an IT company will be able to migrate your contact list to Microsoft Teams so you can carry on with meetings without delay.
Training and Support
It can be difficult for staff members to get to grips with new software, no matter their skill level. Your IT support team will be on hand to support staff when needed and can give training on using the new software. Fortunately, Microsoft 365 for business is extremely user-friendly, and employees usually pick up the new operations quickly.
Ensure minimal disruption to your business
Without an IT firm handling the migration, a business will often see significant disruption to processes. Whether that’s files going missing, emails are not working, or calendars not synchronising, it’s frustrating when employees can’t get their work done. An IT company will ensure minimal disruption to your business when implementing Microsoft 365. Files will be transferred quickly, emails updated without delay, and training given as soon as needed.
Your local IT experts in Microsoft 365 migration
At PCR Connected, we specialise in Microsoft 365 implementation for businesses of all sizes. Over half of our clients have already made the switch to Microsoft 365 and are seeing immediate benefits. Our team will help with the entire process, from choosing the right subscription for your needs to training and support. We’ll ensure a seamless migration so you can focus on your business. Get in touch today to find out how we can help your business make the switch to Microsoft 365.
